TENDER INVITATION
TO PREPARE A
STRATEGIC PLAN **APPLY ON THE WEBSITE** – **APPLY ON THE WEBSITE**
FOR IN SYNC YOUTH & FAMILY SERVICES
ORGANISATIONAL OVERVIEW
OUR VISION
In Sync Youth & Family Services (In Sync) strives towards a vision of
an inclusive and just society where young people, children and
families are valued in their own right as individuals and are
positively engaged and supported by their communities and by wider
society to reach their full potential.
OUR MISSION
To support young people, children and families in Co. Kildare & West
Wicklow to enable them to live a full and active life within their
communities and society.
OUR WORK
In Sync manages * individual projects through
an Integrated Youth Service Model. They include:
* 6 community-based UBU youth projects working with young people in
Kildare Town, Athy, Newbridge / Curragh, Leixlip, Naas / Clane and
West Wicklow;
* 2 Youth Diversion Projects in North Kildare and The Curragh /
Newbridge;
* A Youth Information Service based in Naas;
* Naas Child & Family Project working with children & families in
need in the Naas area;
* A Creative Therapy Initiative supporting primary school children
in North Kildare and West Wicklow
* Youth Counselling Service, supporting young people and families
across the County in Athy; Celbridge; Naas; Newbridge and Rathangan;
* The HALO Project, working with * to **Apply
on the website** year olds in relation to their substance misuse
across Kildare and West Wicklow.
* The FAIM Project working with children & families in need in
Kildare and West Wicklow;
* Family Support Work with IPAS families in West Wicklow and Kildare
* Comhairle na nOg, supporting young people to engage in the civil
life of their community as active citizens;
* KLGBT+ supporting young lesbian, gay, bisexual, and transgender
people across the region;
* A Community Employment Scheme supporting *
long-term unemployed people to re-engage in the workforce in a variety
of roles within Kildare Youth Services;
* 6 volunteer-led youth clubs across Kildare and West Wicklow.
In * In Sync worked with approx. 3,**Apply on
the website** young people, children, and their families. We employ
* people across the service, who are supported
by close to * volunteers.
TERMS OF REFERENCE
* The purpose of this tender is to identify an individual/agency to
work with In Sync to facilitate and prepare a Strategic Development
Plan * - *.
TIMESCALE
* The contract will begin in EARLY MAY **APPLY ON THE WEBSITE** and
it is envisaged the work will be undertaken over a six week period
with a target completion date of **APPLY ON THE WEBSITE**TH JUNE,
**APPLY ON THE WEBSITE**.
TENDER PROCESS
* Written tenders will be invited from competent
organisations/persons with experience and a proven track record of
undertaking similar strategic business planning work within the
Community & Voluntary / NGO sectors.
* Completed proposals must be received no later than 5PM ON FRIDAY,
**APPLY ON THE WEBSITE**TH APRIL, **APPLY ON THE WEBSITE** by post or
email to:
ADDRESS: UNIT **APPLY ON THE WEBSITE**/**APPLY ON THE WEBSITE** NAAS
TOWN CENTRE, DUBLIN RD, NAAS, CO. KILDARE
EMAIL: **APPLY ON THE WEBSITE**
* Proposals will be assessed and scored by the Strategic Plan
Working Group overseeing the process, comprising 2 members of the In
Sync Board of Directors and 2 members of the In Sync Senior Management
Team.
* The selection of the preferred provider may be solely based on the
written tender. If this is the case the selected individual/entity
will be expected to make a presentation to the Strategic Plan Working
Group in advance of commencing the piece of work.
* However, following the assessment of written tenders, the
Strategic Plan Working Group may decide to invite a number of
applicants to make a presentation followed by questions, before making
a final determination on the preferred provider.
TENDER INFORMATION
SERVICES TO BE PROVIDED
* A single contract will be awarded to a knowledgeable, experienced,
qualified, and responsive individual/organisation to conduct a
strategic planning consultation process for In Sync.
* The contractor will be responsible for:
* engaging with and gathering information from all relevant internal
and external stakeholders,
* researching and analysing information, and
* producing a draft strategic plan including recommendations for
implementation.
* The contractor will be responsible for all printing, photocopying,
external meeting room hire and all ancillary costs including their own
travel and subsistence where necessary and appropriate.
CONTRACT TYPE
* The award will be a single, fixed price contract for the project
to the successful individual or entity for the piece of work
described.
TERM OF CONTRACT
* The term of the project will be for a fixed period determined by
the length of time necessary to conduct the piece of work.
* It is estimated it will take no more than eight weeks.
TENDER INFORMATION
* A tender response must include the following:-
* Names and CV’s of the personnel actually undertaking the work
outlining their relevant experience and qualifications.
* Demonstration of an understanding of the brief.
* Project management methodology: The proposal must include a
detailed description of how the proposer intends to deliver the work
with a particular focus on how outcomes will be delivered and
identified.
* Evidence of prior experience and track record in the delivery of
similar projects.
* At least one example of a similar piece of work
* A minimum of three referees who can be contacted including one
that the tenderer was engaged by within the last twelve months.
BUDGET
Your tender should outline a breakdown of your proposed budget
(€**APPLY ON THE WEBSITE**,**APPLY ON THE WEBSITE** MAX.) and should
include:
* All staffing costs (the number of days and the rate per day
including VAT)
* Any other costs incurred in the completion of the project –
printing, photocopying, room hire, other ancillary costs
* Specification of applicable VAT rates
ASSESSMENT OF TENDERS
* The following criteria will be used to determine the successful
tenderer;
NON-PRICE CRITERIA: TOTAL WEIGHTING (**APPLY ON THE WEBSITE**)
* Experience of undertaking similar work ( *)
* Methodologies ( *)
* Sectoral Knowledge ( *)
* Personnel ( *)
* Ability to deliver project within time frame (**Apply on the
website**)
PRICE CRITERIA - TOTAL WEIGHTING (**APPLY ON THE WEBSITE**)
* The tendered fee ( *)
* Value for money (fee/days) ( *)
TOTAL MARKS **APPLY ON THE WEBSITE**
* Availability to start and complete the piece of work on the dates
to be agreed by In Sync is a given.
* The contractors should be available to make a **Apply on the
website** - * minute presentation on their
proposal.
* PLEASE NOTE: The cost of drafting or presentation of tenders must
be borne by the Tenderer.
QUERIES AND INFORMATION CONCERNING THIS TENDER
* The sole point of contact in relation to this tender call is Tom
Dunne, CEO, In Sync Youth & Family Services by email on **Apply on the
website**. Any queries must be received on or before 5PM ON THURSDAY
**APPLY ON THE WEBSITE**TH APRIL, **APPLY ON THE WEBSITE** - queries
and requests by phone or post will not be responded to.
* The information provided in response to queries and requests
received from any tenderer will be shared with all tenderers to ensure
transparency and fairness in the process.
* The identity of the tenderer who made the query or request will be
not be shared.
GENERAL CONDITIONS
* The lowest proposal received is not a guarantee of award of
contract. Suitability and previous experience as well as availability
will be a consideration.
* It will be a condition of appointment that the proposer appointed
shall be able to provide evidence of Tax Clearance and VAT number
where applicable.
* Payment for services covered by the proposed contract will be on
foot of appropriate invoices, which will be based on agreed
deliverables. Invoicing arrangements will be agreed with the
successful proposer, following the award of contract.
* The proposer will be required to provide regular updates to In
Sync during the course of the contract.
* All costs must be quoted in Euros and specify if VAT inclusive or
exclusive applies.
* The total estimated costs should be clearly stated and must be a
single fixed figure quotation.
* The single fixed figure agreed for the piece of work will be the
sole cost paid by In Sync.
CONFIDENTIALITY OF EVALUATION
* After the official receipt of tenders, information relating to the
examination, clarification, evaluation and comparison of tenders and
recommendations concerning the award of contract will not be disclosed
to tenderers or other persons not officially concerned with the
process.
We need : English (Good)
Type: Permanent
Payment:
Category: Others
